COMPANY: Family Office
POSITION: Office Assistant
LOCATION: Atherton, CA (Onsite 5 days)
HOURS: ~9:00am - ~6:00pm with flexibility outside of work hours/weekends
COMPENSATION: Up to $100K DOE + Benefits + Discretionary Bonus
BACHELOR'S DEGREE: Required
Our client, a family office, is seeking a highly organized, detail-oriented, and discreet Office Assistant to support a high-net-worth family with a wide range of administrative, travel, and lifestyle needs. This role requires exceptional multitasking skills, a proactive mindset, and the ability to manage sensitive information with the utmost confidentiality.
Responsibilities of the Office Assistant:
-Plan and coordinate domestic and international travel for family members and staff, including flights, accommodations, ground transportation, and itineraries.
-Track and manage rental car reservations and ensure timely returns and renewals.
-Maintain up-to-date records of travel documents, including passports, visas, driver’s licenses, and other IDs.
-Establish and maintain relationships with hotels, concierge services, and travel vendors to ensure VIP-level service.
-Assist with the preparation and submission of expense reports, ensuring accuracy and timely reimbursement.
-Update and manage insurance policies related to travel, vehicles, and personal property.
-Maintain detailed records and databases for licenses, memberships, and subscriptions.
-Support the family office with special projects, including holiday gift planning, event coordination, and seasonal initiatives.
-Serve as a liaison between the family, vendors, and service providers.
-Anticipate needs and proactively resolve scheduling conflicts or logistical issues.
Requirements of the Office Assistant:
-Bachelor’s degree required.
-Proven experience in a similar role, preferably within a family office or luxury travel environment preferred.
-Strong organizational and time-management skills with keen attention to detail.
-Excellent written and verbal communication skills.
-Proficiency in Microsoft Office Suite and travel booking platforms.
-Ability to handle confidential information with discretion and professionalism.
-Flexible and adaptable with a service-oriented mindset.
-Verification of identity, education, prior employment, and references may be required.
...Recruiting Coordinator Location: Boston, MA; Chicago, IL; Cleveland, OH; or Detroit, MI (Hybrid 4 days onsite) Employment Type: Full-Time Travel: Up to 10% Estimated Compensation: $50,000$75,000 base + bonus potential + full benefits package ( Exact compensation...
...and properly arranging and balancing it within the vehicle Ensuring any mechanical issues with the vehicle are corrected before driving. Planning routes and meeting delivery schedules. Complying with driving rules and regulations. Loading and unloading...
Sport Clips Haircuts is Hiring Hair Stylists! Do What You Love. Love What You Do.JOB DESCRIPTIONOur salon is looking for talented hair stylists who are passionate about cutting hair and making their clients look great! Our team is dedicated to exceptional customer service...
...retirement plan, employee assistance programs, company discounts, perks, and more. Ready to Work? Join Us Today! Now hiring a Security Officer - Flex Officer Part Time - Flex ( On Call) Pay Rate: $16.75 an hour. The Ideal Candidate would have: Driver's license...
...Job Description Job Description Key Responsibilities: Exterior Cleaning: Washing the aircraft's body and windows.~ Applying wax and other protective coatings. General Duties: Following safety procedures and guidelines.~ Maintaining and cleaning...