Job Description

Job Description

Job Description

Part-Time Remote Personal Assistant Job Description

Overview

We are seeking a highly organized, trustworthy, and detail-oriented Part-Time Remote Personal Assistant to support a busy interior design professional and manage personal and household tasks for a high-net-worth family. The ideal candidate will have experience working for a top executive or in a high-net-worth household, demonstrating discretion, professionalism, and the ability to handle a wide range of responsibilities. The role requires approximately 2530 hours per week, with an hourly pay rate of $75.00. The client has residences in Aspen, New York City, and Florida, and the assistant will need to travel to Aspen 3 4 times per year.

Work Details

• Location : Primarily remote*, with required travel to Aspen 34 times per year.

*Local to Aspen is a plus

• Hours : Approximately 2535 hours per week, with flexibility based on the clients needs.
• Compensation : $75.00 per hour.
• Start Date : Immediate.

Key Responsibilities

• Travel Arrangements : Coordinate and manage complex travel itineraries for a family of six, including international and domestic trips. Confirm flights, accommodations, restaurant reservations, and transportation, ensuring seamless logistics and a high standard of comfort.
• Vendor Management : Liaise with vendors for the clients interior design projects, ensuring timely communication, contract coordination, and quality control. Maintain strong relationships with suppliers and service providers.
• Stream Manuals Creation : Develop streamlined manuals and processes for household operations, interior design project workflows, and staff coordination to ensure efficiency and consistency.
• Household Management : Oversee staff and household operations across residences in Aspen, New York City, and Florida. Ensure smooth functioning of homes, including maintenance, scheduling, and coordination of household staff.
• General Correspondence : Handle professional and personal correspondence for the client, including emails, phone calls, and scheduling, with a high level of professionalism and confidentiality.
• Pet Care Coordination : Occasionally assist with arrangements for the clients Labradoodle, such as scheduling grooming or veterinary appointments.
• Ad Hoc Support : Provide flexible support for additional tasks as needed, adapting to the dynamic needs of the client and their family.

Qualifications

• Proven experience as a personal assistant or similar role, ideally supporting a top executive or high-net-worth household.
• Exceptional organizational and multitasking skills, with a keen attention to detail.
• Strong communication skills, both written and verbal, with the ability to interact professionally with vendors, staff, and high-profile contacts.
• Proficiency in managing complex travel arrangements, including international travel logistics.
• Familiarity with interior design processes or vendor management is a plus.
• Ability to maintain confidentiality, exercise discretion, and demonstrate trustworthiness.
• Comfortable with technology, including scheduling tools, Microsoft Office, and communication platforms.
• Flexibility to travel to Aspen 34 times per year for on-site support.
• Experience working with household staff or managing multiple residences is highly desirable.
• Comfortable coordinating care for pets, specifically their Labradoodle.

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