Job Description

Job Description

Job Description

Job Title: Recruiting Administrator (Temporary – 5 months)

FLSA Status: Non-Exempt/ Part Time (24-32 hours/week)

Salary: $23.75/hour

Who we are : Peninsula Humane Society & SPCA (PHS/SPCA) is a local, private, non-profit charitable organization dedicated to animal welfare. It is our mission is to build healthy relationships between people and animals. PHS/SPCA is truly an open admission shelter, not only accepting many pet animals who might be refused at other shelters, but also taking care of injured and orphaned native wildlife from San Francisco through San Mateo and Santa Clara County. Our work means 5,000 lives saved each year. Our HR team supports over 100 employees in multiple nearby locations. To learn more about us, visit

Who you are : Someone that truly believes in animal welfare and ethical animal rehabilitation. Ready to aid the HR department in assisting with the employee life cycle in recruitment, on/off-boarding; in addition to working on various data entry, correspondence, and administrative duties that support a smooth functioning HR department. Position must be performed on-site.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Recruitment:

• Post and maintain all open positions on job boards.
• Review all applicant resumes and phone screen qualified candidates.
• Respond to all job inquiries from our website, emails, and phone calls.
• Introduce the qualified candidates to the HR Director and/or hiring department managers to proceed to the next steps in the recruitment process.
• Maintain detailed recruitment status reports in the applicant tracking system.
• Organize and maintain recruitment notes from hiring managers.
• Assist with the review, and updates of the organizations job descriptions and job postings.
• Other recruiting related functions may be assigned.

New Hire Process and Onboarding:

• Prepare new hire packets and onboarding materials.
• Call references and run background checks.

• Coordinate and facilitate onboarding meetings.

• Schedules and facilitates new employee check-ins (90 and 180-day reviews) for PHS. Alert HR Director of any trends or immediate concerns.
• Conduct exit interviews for terminating employees at PHS.

Safety:

• Assist with annual IIPP updates.

Additional Responsibilities:

• Prepare termination packets and COBRA documents for exiting employees.
• Assist with employee relation events, activities, reward and recognition programs.
• Assist with the employee data maintenance of the ADP HRIS.
• Maintain employee files electronically via Dropbox.
• Perform other general administrative duties as assigned.
• Encourage and promote a positive public image of the organization.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with high attention to detail and accuracy ensuring deadlines are met and accurate records are kept. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Upon hire, must pass background check.
• Bachelor’s Degree (BA) or Associate’s Degree (AA); At least 1-2 years’ recruiting experience and/or training.
• Ability to work effectively under pressure, handle multiple projects and adapt to changing priorities to deliver efficient and accurate results in a fast-paced HR environment.
• Ability to work professionally in person and over the phone with volunteers, fellow co-workers, management, candidate applicants and members of the public.
• Ability to handle confidential information and records with the utmost of discretion.

• Ability to work independently, possess strong organizational and time management skills, and good problem-solving skills.

• Strong attention to detail.
• To perform this job successfully, an individual should have basic working knowledge of HRIS systems such ADP Workforce Now, Microsoft Office (MS Word, MS Excel, MS Outlook, etc.) and computer keyboarding and data entry skills. Basic experience with Dropbox database. Basic experience with video conferencing systems.
• Must be able to reliably commute regularly to San Mateo and Burlingame locations and occasionally to San Jose and Saratoga.

Excellent Benefits Package Available

• Sick pay
• Employee Assistance Plan
• Retirement plan

Available to all employees with pets:

• Free vaccines, spay/neuter, microchipping, and two pet adoptions
• Discounted euthanasia services/cremation, bloodwork, urinalysis, prescription food, and discounts at our retail stores.

For more information about our available job opportunities and how to apply, please visit our website at

The Peninsula Humane Society & SPCA is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. EOE/M/F/D/V/SO

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