Job Description

Title: Recruiting Coordinator

Work Location: Parsippany, NJ 07054

Duration: 6+ Months

Job Type: Contract

Work Type: Onsite

Shift: 1st Shift

Payrate:$ 35.00 - 36.00/hr.

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is a top manufacturer of roofing and waterproofing solutions in North America, operating 30 locations throughout the U.S. They offer a range of products for both commercial and residential roofing, along with pavement coatings.

Job Description:

• At client, people are at the heart of everything we do, and the Recruiting Coordinator (RC) plays a pivotal role in building the teams that drive our success.
• As an RC, you’ll be the backbone of the recruitment process, ensuring that every candidate’s journey—from interview scheduling to onboarding—is seamless, efficient, and reflects the high standards of client.
• You’ll coordinate interviews for both hourly and salaried roles, manage travel arrangements, and act as a Subject Matter Expert (SME) for tools such as Paradox and Workday, troubleshooting issues to keep the process running smoothly.
• Your work will directly impact our ability to attract and hire top talent, shaping the future of client while delivering an exceptional candidate experience.
• Collaborating with hiring managers, recruiters, and interview panels, you’ll ensure every detail is handled with precision and care, embodying client’s commitment to excellence.
• This role requires a proactive problem-solver with strong organizational skills, technical expertise, and a passion for creating positive outcomes. Join us and play a vital role in building the teams that make client a leader in innovation and quality.

Responsibilities:

• Interview Scheduling: Coordinate interviews for hourly and salaried roles using tools like Paradox and spreadsheets. Handle travel arrangements via Navan and issue guest visitor passes for HQ office interviews. Troubleshoot scheduling issues and manage reschedules as needed.
• Offer Letter Management: Draft offer letters in Workday, route them for approvals, and send them out for candidate signatures.
• System Expertise: Serve as a Subject Matter Expert (SME) for Paradox and Workday, troubleshooting system issues, adding templates, verifying interviewer access, and escalating larger concerns to management.
• Background Verifications: Contact candidates to verify missing employment information as part of the background check process.
• Candidate Experience: Ensure a seamless and positive candidate experience by managing communications, resolving concerns, and providing timely updates throughout the interview process.
• Stakeholder Collaboration: Work closely with hiring managers, recruiters, and interview panels to coordinate schedules and ensure alignment.
• Process Improvement: Identify and implement opportunities to streamline scheduling, offer letter generation, and other recruitment processes.
• Compliance: Maintain confidentiality and ensure adherence to company policies and legal requirements throughout recruitment activities.

Basic Qualifications:

• Bachelor’s Degree in Business, Human Resources or related area.
• Experience coordinating interview schedules and managing calendars.
• Proficiency in using Applicant Tracking Systems (e.g., Workday) and scheduling tools (e.g., Paradox).
• Demonstrated ability to work effectively in a high-volume, fast-paced environment.
• Strong organizational skills with attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines under pressure.
• Customer-service orientation with a focus on delivering an exceptional candidate experience.
• Proven problem-solving skills, including the ability to troubleshoot technical issues and navigate complex scheduling conflicts effectively.

Preferred Qualifications:

• Prior experience in recruiting coordination or HR-related roles.
• Familiarity with travel arrangement platforms (e.g., Navan) and background verification processes.
• Proven ability to troubleshoot technical issues and act as a Subject Matter Expert (SME) for recruitment tools.
• Experience identifying process inefficiencies and implementing improvements.

TekWissen® Group is an equal opportunity employer supporting workforce diversity.

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